Meeting cost calculator

Why use a meeting cost calculator?

• Understand the true cost of meetings for your business, team, or project.
• Encourage more productive, focused meetings by making costs visible to organizers and attendees.
• Optimize your team's time and resources by identifying expensive recurring meetings.
• Support budget planning and resource allocation with real data on meeting expenses.
• Raise awareness of the hidden costs of unnecessary or poorly run meetings.
• Help justify meeting reductions or process improvements to leadership with concrete numbers.
• Empower managers to make data-driven decisions about meeting frequency and attendee lists.
• Promote a culture of efficiency and respect for everyone's time.

How to use this calculator

1. Enter the meeting duration in minutes.
2. Add each attendee with either an hourly rate or annual salary.
3. Select the rate type for each attendee.
4. Click “Calculate meeting cost” to see the total.